Colleges and schools
Fees and collections
Fees and collections
The structure you actually charge, the receipt your office actually issues, and the chasing nobody enjoys doing by hand.
What it does
The work it actually takes off you.
Structures that survive a year change
Fee structures are held per program and year for colleges, and per grade and term for schools, and cloned forward instead of rebuilt each session.
Bills in bulk, with a confirm step
Generate one invoice or the whole grade. School bulk billing stages the run and needs confirming, so a wrong structure is caught before three hundred parents receive it.
Printed documents that match yours
Invoice, receipt, and demand-notice PDFs, plus a counter cash collection screen and an end-of-day cash close for the office that still takes notes across a desk.
Paid online, if you want it
A payment link, a QR code, or checkout — through your own Razorpay account, so the money lands in your account and not ours.
Concessions and instalments
Instalment plans on an invoice, discretionary concessions, and standing school concessions for RTE, siblings, and staff wards, applied as policy rather than remembered case by case.
Reminders and defaulters
Automatic due reminders ahead of the date, a defaulter list, bulk reminders, an SMS run to parents, and a late-fine policy you can apply as a dry run first.
It reconciles
A family ledger keyed on the guardian’s phone number pulls siblings together, and a Tally XML export hands the month to your accountant.
Who touches it
By role.
Accounts and front office
Collects at the counter, issues receipts, closes the day’s cash.
Finance head
Owns structures, concessions, fines, and the defaulter position.
Parent and student
Sees the ledger, pays online, raises a dispute or a promise to pay.
Straight answers
What it does not do.
Every ERP demo looks complete. These are the edges of this one, stated here rather than found in month three.
- Online payment requires your own Razorpay account configured on the institution.
- The Tally output is an XML export, not a live two-way sync.
- Due-date reminder scans are workflow rules, enabled per institution.
- There is no UPI autopay or subscription mandate beyond Razorpay links, QR, and checkout.
See fees and collections on your data
A demo runs this module against your own structure — your programs, your grades, your formats — rather than a sample dataset.